Think of a workspace where everything you need is within reach. Every tool, every file, is easily available for you to access. When you organize your office, it removes the barriers from getting your work done and speeds up the process between your thought and your creation. Developing a streamlined system might be daunting to tackle at first, but the extra time you'll create for yourself in the future is worth the investment. This blog will share an overview of setting up your workspace in order.
Why is it important to have a properly furnished and organized space?
The problem with cleaning up is that things get messy again, and honestly, most of us hate cleaning. But most of the time, it's because we don't have a system. Sometimes we dump things miscellaneously because we don't know where to put them. This can return your furniture into a messy avalanche of tangled randomness that may cause you a lot of decision fatigue every time you put something away and frustrating when you have to retrieve something. This might cause a constant interruption and often kill your momentum on projects. You would get distracted trying to find a tool or piece of reference you know you had somewhere. This is why it is very important to keep your space organized.
Organizing your space mostly contains three things:
Function: The purpose of the space.
Flow: How easy would it be to access your tools?
Familiarity: Knowing where things go without thinking about it.
Now let us see the organization process step by step.
Step 1 Audit Your Workflow
What do you do in your workspace every day and every week? What tools do you use more often? Take notes and prioritize your efforts and tools. This will be the main function of your space. Having proper furniture can help you audit your workflow very efficiently.
Step 2 Remove Everything
Removing everything to assess what you have is the messiest step but necessary to optimize your space. This might take a few days. You can start by tackling one office furniture at a time, the drawers, the closet, and then your shelves.
Step 3 Reduce And Simplify
Get rid of and donate anything you don't need. It's a good question to ask yourself; "does this bring me joy?" "is it important to keep?" have I used it in the last year?" and the best question, "if you didn't already own this, would you buy it right now?" If you answered yes to any one of those questions, keep it; if not, it's probably time to part ways with it. To minimize your paper files, we recommend sorting through what you have and digitizing as much as possible for safekeeping. We recommend getting a filing cabinet or any other similar kind of furniture from Mr furniture and using a set of pre-labelled tabs to sort your files for physical documents.
Step 4 Take Inventory
Create a list of everything you have and group items together. Then, note which group of things you'd want to be most accessible that help you with the function of your space.
Step 5 Measure and Plan Your Space
Create designated areas in your office where a group of things will live. Consider the flow of how you'll use your tools and what you'll need access to. Ensure that walkways and anything you need to reach for aren't blocked. Furniture like a workstation with a can help you measure and plan your space properly.
Step 6 Compartmentalize With More Storage
Use storage cabinets from Mr furniture to store a group of items. This will make it easier to pull things in and out of your available spaces. We also recommend adding a few extra shelves in your office to expand your storage in the vertical space.
Step 7 Label Everything
Labelling assigns a home for your stuff so you can quickly retrieve items or put or put them away in the correct space. Having everything labeled is especially helpful for bins that rarely get accessed- like old photos and mementos.
Step 8 Adjust As Needed
Just because you set everything up doesn't mean it's in the ideal location. Live in the space a bit and make adjustments as you work in it. When you can find things, even thinking about it, that's when you know things are just right. That's when things become familiar.
Your space won't look immaculate all the time. You have to work on it, and it can get a bit messy and dirty. Maintaining your office will be much easier with an organization system in place. You no longer have to think about where something goes because everything has a home. Visit Mr furniture for sophisticated and elegant furniture to make your office more organized.